Smallsite Design

Online setup help

2. Add account to email client

Most access their domain email accounts using an email client rather than the web interface.

While email accounts created on the domain have a web interface, most usually use an email client instead. While this procedure uses the desktop version of Outlook for illustration, most email clients will need the same sort settings to access an email account.

Another advantage of an email client is for transferring emails between accounts on different servers, such as when transferring a domain and its associated email accounts between site hosting providers. A desktop drag-and-drop email client like Outlook is the best for this.

Steps△

This procedure is intended to be performed by: Site owner.

To add an email account to Outlook:

1Open the email client

🗁︎

by clicking on its icon.

Sample Outlook menu bar (simplified) — The program is opened:

2Open the Account Information page

🗁︎

by clicking on the File menu option.

Sample Outlook Account Information page (simplified) — The page is displayed:

3Initiate the account addition

🗁︎

by clicking on the + Add Account button.

Sample Outlook account dialog box, showing the current user email address — A dialog box is displayed, showing the current Outlook account email address:

4Specify the account to add

🗁︎

by typing it into the Email address field.

Sample Outlook account information page, with the email account to add — The updated field:

5Enable manual setup

🗁︎

by clicking the Advanced options button, then clicking the exposed Let me set up my account manually checkbox.

Sample Outlook expanded Advanced options — Manual setup is enabled:

6Connect to the account

🗁︎

by clicking on the Connect button.

Sample Outlook Advanced setup dialog box — A dialog box with the possible account types is displayed:

7Set up for an IMAP account

🗁︎

by clicking the IMAP button.

Sample new Outlook IMAP Advanced Settings dialog box — The IMAP Account Settings dialog box is displayed:

8Specify the server settings

🗁︎

by clicking on its icon.

The Incoming email settings recommended by cPanel are:
#	Setting	Action	Value
a	Server	Type in the account's domain name	mydomain.com
b	Port	Type in the port number for encrypted incoming communications	993
c	Encryption method	Select the most secure encryption option	SSL/TLS

The Outgoing email settings recommended by cPanel are:
#	Setting	Action	Value
a	Server	Type in the account's domain name	mydomain.com
b	Port	Type in the port number for encrypted outgoing communications	465
c	Encryption method	Select the most secure encryption option	SSL/TLS

Not all clients will allow all these settings. If there are no Port fields, type : and the port number after the domain name. Note that the emails are only encrypted while in transit, as happens with web pages using https.

Sample new Outlook IMAP Advanced Settings dialog box with recommended settings — The entered recommended settings:

9Proceed

🗁︎

by clicking the Next button.

Sample new Outlook password dialog box — The IMAP Account Settings dialog box is displayed with a Password field:

10Complete the addition

🗁︎

by typing in the password, then clicking the newly-enabled Connect button.

Sample new Outlook Account successfully added dialog box — After a few seconds, the Account successfully added dialog box is displayed:

The email client can now be closed.

Links△