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Smallsite Design

Online management help

1. Work list

The work list is the main page used for managing the domain and its sites. It is the first page seen after login.

In progress

Any articles currently being edited will be displayed in this section.

The columns for in progress list are:
1DateDate the article was created, or started being updated
2ArticleArticle identifier as a jump to its Article head page
3PhaseCurrent phase of the editing lifecycle as a jump to the Phases checkbox for the master locale on the article's History page, for the phase's locale if assigned
4LocaleLocale currently being edited, else blank
5UserIdentifier of the user performing the current phase, else Manager
6DueTime until due, as a jump to the article's Article body page to show the latest version, for the phase's locale if assigned. The format is as described in Durations. If overdue, it will be shown like [3w]. If currently with the Manager, the field will be blank

The Phase column actually names the last phase that is not a Note or Query. If the last phase is a Note, is added after the last phase shown. If the last Phase is a Query, ? is added. These additions indicate something that may need attention before other actions.

When a version is released, all phase information involved in getting there is deleted. Managers see a list of all in-progress articles, while an assignee is only shown the articles that have been assigned to them.


This section covers the jumps to the pages for all the content of a Smallsite Design site.

The possible jumps to those Smallsite Design items the current user has access to are:
1SubsitesExpanding list of jumps to the pages for the clicked element. The complete list is only available for managers and guests, while writers only have jumps to what they are allowed to edit
2FilesExpanding list of jumps to the lists of all files for the clicked purpose. Only available for managers or guests
3LocalesWhen expanded, list of locales indented according to their place in the fall-through hierarchy. Only available for managers or guests
4BannersJumps to the Banners page to change the banner configuration for each subsite
5RightsJumps to the Rights page to change the copywrite provisions relating to each subsite
6Statistics ⏱Jumps to the Statistics page to show what pages have been read. Might take a few seconds to load, depending upon the number of reads (up to the last 10,000)
7Check links ⏱Jumps to the Check links page to show links with possible issues. Might take several seconds to load as it checks all links. Automatically done at the first master manager login for the day
8ImportJumps to the Import page to import elements from another content archive, or overwrite the site with it
9Search 🗘Rebuild the search database, for when a lot of edits have been done. Automatically done at the first master manager login for the day. Does not change page

The subsections provide descriptions of all the information available to help make choices about what to drill down to to jump to more details for particular elements. If wanting to know the total numbers of each type of content element in the site, in the Import, click the checkbox in the Files column in the Current row.


The Subsites item provides an expanding list of all the content elements of the site.

The information and buttons for the Subsites hierarchy are:
aSubsite controlNew: Jump to New view of the Subsite page to Create a subsite
Links: Toggle to show links to each subsite in the Subsite navigation bar
bSubsite summaryJump to the Subsite page for the subsite
Status: Always for the main subsite. Link to Subsites
New: Jump to the New view of the Category page to Create a category
Categories: Number of categories in subsite as a checkbox to list them
cCategory summaryJump to the Category page for the category
Status: Always for the default category. Links to its subsite
Numbers of: Linked from . File (Image)
New: Jump to the New view of the Article head page to Create an article
Articles: Number of articles in category as a checkbox to list them
dArticle summaryJump to the Article head page for the subsite
Status: Always for the home page for the subsite. Links to its category
Numbers of: Links to . Linked from . Files
eTemplates summary: Link to Subsites
New: Jump to the New view of the Article head page to Create an article
Articles: Number of template articles as a checkbox to list them


The Files item provides summary information about the various purposes (file types) to inform selection of which to open.

The information and buttons for the Files purpose list are:
aFiles summaryAdd: Jump to the Details upload only view of the Files page
Files: Total number of files
Purposes: Number of purposes as a checkbox to expand purpose list
bPurposePurpose name as a jump to the List view of the Files page for that purpose
cCountNumber of files for the purpose


The Locales item opens to a list of locales and their key settings, indented by their place in the fall-through hierarchy.

The information and buttons for the Locales hierarchy are:
aSummaryNumber of locales as a checkbox to expand list
bJumpsJumps to the Details view for the locale on the Locale page
cMasterMaster locale at root of fall-through hierarchy, indicated by the *
dNo NextLocales with blank Next fall-through to master locale.
Indicated by an indent from the master
eHas NextLocale has fall-through to en-us.
Indicated by an indent from its Next locale
fLocale detailsUser: User interface language
Quotes: Dual level quote marks used
Status: Always for master, Enabled for visible, Disabled for not visible
Override: Whether Western Arabic numerals are used

A box around the locale, like ar-001, indicates the current viewing locale. A strike through the locale, like ru-ru, indicates Disabled.

The fall-through hierarchy is defined by selecting a Next locale for a locale as its fall-through in the Locale page. Any locale without a Next falls-through to the master locale. The hierarchy helps make logical locale fall-through paths. For example, where a language has multiple scripts, having the less popular ones fall-through to the most popular allows articles that haven't been translated into the less popular scripts to show the most popular script version rather than the master locale which might be a different language.


This section covers jumps to the administrative pages of Smallsite Design, along with a password change facility.

The options available under this section are:
1Users …Direct jumps to the pages of the same name. Writers will only see Users
2Log outImmediately log out, but without the normal 30 minute timeout that would prevent another manager from immediately taking over as master manager. Only shown for the master manager
3PasswordExpand to change password. Not shown for guests
The password change fields are:
1PromptWord or phrase to remind the user of their password
2PasswordLong password. When the initial vetting pass is successful, including against the public leaked password list if required, four more password fields will be displayed for the user to repeat the password in all so the typing rhythm is familiar

Redirects is shown after Users, and if there are any, two numbers like 3 2 will appear after it, with the first being the number of active redirects and the second the disabled|expired ones. Check the enabled redirects if some pages are redirecting when they shouldn't. Any others may be safely deleted. Any expired redirects are automatically deleted after four weeks.

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