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Smallsite Design

Online management help

1. Subsite

A subsite is a collection of categories and their articles, with its own home page and navigation.

Descriptions of the navigation bar items.

The navigation bar items, other than links to the subsections, are:
1SubsiteSubsite identifier as a jump to its entry in the Access section in the Work list page, with its category list expanded
2ThemeShorthand representation of the subsite's design elements. Record this if wanting to return to it after making changes
The meanings of the Theme items are:
1Font stylePage heading text style, where s = Sans-serif and i = Italic serif
2ToneLuminance-saturation combination, where g = Greyed, l = Light, m = Mild, s = Strong, h = Headings and d = Dark
3HueNumber of the hue item on the colour wheel, starting at 1 for red, 7 for green and 13 for blue
4AccentHue shift for headings, where d is for less and i is for more
5CornersBorder radius in pixels


This section describes the basic information for managing a subsite.

The fields for the subsite details are:
1NameThe name of the subsite, as will be shown in the Subsite links in the subsite navigation bar. Cannot be changed if the resulting subsite identifier derived from it is the same as for an existing subsite
Extra text to appear in the title field in the header of a page. It also appears in the page's tab label in a browser, as well as being a prominent source of keywords for SEO. It will appear after the other title text, unless it includes @@, which results in this text being split at these characters to surround the other title text
3AuthorName to be attributed as the author for all pages in the subsite. This will used instead of the Author field in the Values section of the Settings page. If an article has its own Author, it will be used instead
Basic font styling applied to the article header text. Sans-serif is the styling used for other heading text, giving a bold look. Italic serif gives a more pseudo cursive style for a more informal feel. This page is using Italic serif
5ToneAdjusts the saturation and luminance of the backgrounds of the various page elements, with Greyed being the least up to Strong. Dark is the luminance inverse of Strong. Headings is a hybrid of a Mild page with Dark headings. Note that while Dark subsites can be visually striking, they may not be suited to reading for long periods of time. This page is using Light
6HueParameter of colour mapped into a circle, where red is 1 for 0° , green is 7 for 120° and blue is 13 for 240°. This page is using 13. Note that the options are not evenly distributed around the colour wheel to make them more visually evenly spread
7AccentHow much the hue for the article and section heading backgrounds vary from the others. Use this to provide a little flair to a page. This page is using i1. Each option is half of a Hue option step
8CornersHow rounded the page elements appear, with 0 being square to 10 giving a retro/steampunk feel. This page is using 2
9ShowSpecifying how visible pages are in terms of discoverability. See the Visibility section of Versioning for details
10ContainsShows how many categories and articles are in the subsite. Categories jumps back to the site on the Work list page, expanding it to show its categories
11Use mainSpecifies which subsite-specific articles are to use the main subsite's versions. Not shown for the main subsite
12OtherJumps to the Banners and Rights pages
13SwapForm to enable making this subsite the main one, while giving the current main a new name. The former main subsite is hidden afterwards. Not available for the main subsite
14DeleteDelete the subsite. If cannot delete, see the list below for what is shown. Not shown for the main subsite

Any changes to these will take effect immediately.

Some examples of using Title addition are where, for a page with a Headline of Subsites and using a Title addition of:

  1. a., by Potentially Superfluous produces a title of
    Subsites, by Potentially Superfluous
  2. b.Online help for @@ – Smallsite Design produces a title of
    Online help for Subsites – Smallsite Design.

If the subsite cannot be deleted, after checking the Cannot checkbox, shown will be one or more of:

  1. a.Not hidden as a link to the Hidden button.
  2. b.Has categories as a jump to the expanded list of categories for the subsite under the Subsites list of the Access section of the Work list page.
  3. c.Has default category articles as a jump to the expanded Default category for the subsite under the Subsites list of the Access section of the Work list page.
  4. d.Editing: h-main as a jump to the History page for the home page.

Experimenting with themes

The theme settings can be compared by using multiple browser windows.

All these settings are implemented immediately, so opening multiple browser windows for the same page allows comparing different theme settings simply by refreshing one of the windows. Depending upon the screen size, sets of pages could be compared by refreshing a whole set after making changes.

To compare themes settings on real pages:

  1. 1.Open a public page in another browser window, duplicate an existing one, or select a previous one.
  2. 2.Adjust some theme settings.
  3. 3.Refresh the page.
  4. 4.Repeat for each additional set of settings to compare.

Of course, after any changes are made, every page in the subsite subsequently viewed will have the new settings applied, so having visitors seeing theme changes as they navigate through a site might not be what is wanted! That means that this process is more useful for a new site or subsite, before the mass influx of visitors (😉), or only minor tweaking on existing ones.

Swapping a subsite

There may come a time when some subsite reorganisation is required.

Some reasons to swap subsites are:

  1. a.The principal focus of interest in a site shifts from the main subsite to one of the subsites. Swapping ensues the more interesting subsite is what visitors see first when they encounter the site.
  2. b.Wanting to reorganise the site to have a basic main subsite and multiple subject-oriented subsites.

The swapping is between a subsite and the main subsite. The subsite to become the main will get the ID of main. There is a New name for main field for the new name of the former main subsite.

To swap a subsite with the main:

  1. 1.Check the Swap checkbox.
  2. 2.Check the resulting Swap checkbox.
  3. 3.Type the new name for the main subsite into the New name for main field.
  4. 4.Click the Confirm button.

The response is:

  1. a.The former main subsite will be named as per the New name for main field, with an ID derived from it.
  2. b.The former main home, policies and glossary pages will be h-, l- and g- respectively, suffixed with the new subsite ID.
  3. c.The former main feed will use the new subsite ID.
  4. d.The former non-main subsite will have an ID of main.
  5. e.The former non-main home, policies and glossary pages will have IDs of h-main, l-main and g-main respectively.
  6. f.The former non-main feed will have an ID of main.

The URLs for non-subsite articles and category pages for either subsite will not change. If the former main subsite has policies or glossary pages, they can be moved to the new main subsite in the Category row of the Details section of their Article head pages, which will change the suffix of their ID to their new subsite ID.

If the subsite cannot be deleted, after checking the Cannot checkbox, shown will be one or more of:

  1. a.Not listed as a link to the Listed button.
  2. b.Editing: h-main as a jump to the History page for the main subsite's home page.
  3. c.Editing: h-subsite as a jump to the History page for the subsite's home page.
  4. d.Is linked to: h-main as a jump to the Linked from section of the Article head page for the main subsite's home page.
  5. e.Is linked to: h-subsite as a jump to the Linked from section of the Article head page for the subsite's home page.

where the h-subsite is the ID of the current subsite's home page.

This section lists all the subsite's links.

The outgoing links fields are:
1Link typeName of the link group. This jumps to the Links page to allow modifying which links are in that group
2Target detailsList of the group's links targets and their type, with jumps to them. For Site links, there are toggles for which existing subsite-specific pages are to have links to them
3ShowThe visibility status for articles or categories
The available types of links are:
1Subsite navigationQuick links to key site articles or categories, or external sites that are controlled by the site owner, such as a store
2Related articlesArticles and categories that are part of the site
3Related sitesPages from other sites
4Site linksLinks to extra utility pages placed in the Subsite links section of pages

For the Related links, if any are included for both an article and its subsite, the subsite links will not be shown. For Related sites, only the URLs – not the text – have to match for the subsite version to be hidden.


This section specifies what contact details are shown for the subsite.

The contact fields are:
1Phone numberMulti-line field to allow including extra information, like multiple numbers or availability hours. See Activating phone numbers
2Send emailEmail address to which the information collected in the web form is sent. Not included within the page when rendered
3Contact typesToggles for which of the email subject line options to display in the web form
4Office addressMulti-line field for full physical address details, including opening hours or other useful information
5MapURL for a location map. See Adding a map
6Postal addressMulti-line field for full postal address details

If Contact is not enabled in the Site links fields of the Links to section, it will not appear as a link on any page for the subsite. For all fields except Send email, to minimise repeating text for each subsite and possibly locales, a fall-through strategy is implemented.

So, in getting the text for a section, the basic rules are:

  1. a.If there is no master locale text for the current subsite, then check the main subsite for any, otherwise the section is not shown.
  2. b.If there is no text for the current locale, then use the master locale's.

The implications from these rules are:

  1. a.If there is no master locale text found in the current or main subsites, the section will not be shown.
  2. b.If there is text for the main subsite, then the section will appear in all subsites.
  3. c.Subsites can have sections the main subsite doesn't have, but not vice versa.
  4. d.Subsites can have different text in a section than the main.

The Contact page always uses the banner and theme of the current subsite, regardless of where the text is from.

See Reading direction for how to handle mixed direction scripts when structuring the content of contact fields (except Email).

Activating phone numbers

The phone numbers can be made active.

The Phone number can have active numbers like:

+61 2 1234 5678
  08:30 to 17:00
  Monday to Friday

+61 4 9876 5432
  After hours.

where clicking on the number in a mobile phone or on a PC with a telephony program will open the telephone dialing pad with the number ready to be called, saving unnecessary remembering of the number and extra keystrokes, while lessening the chance of errors.

The number is entered on one line with only the digits preceded by a +, followed by another line with the formatted number:

+61 2 1234 5678
08:30 to 17:00
Monday to Friday

+61 4 9876 5432
After hours.

The + prefix and using only digits for the first line of a pair is just to provide a reliable way of ensuring that the pair is intended to be used to make the number active. What is created is a link with tel:61212345678 rather than a URL, and the second line becomes its text. The first line does have to use the common Western Arabic characters, but the second line can be any script, and doesn't even have to look like a telephone number, so can be any text. However, people do like to know where they are ringing so they are not running up a huge bill on a premium service, though the actual number is shown in the keypad before they press the call button.

The number doesn't have to be the full international number, but using it helps to ensure that those in other countries dial the intended number rather than a local or non-existent number in their own country. Any other lines can be placed before or after the pair, including blanks.

When typing in the first line of a pair, the + may appear to the right of the number in right-to-left scripts, but it will be used correctly. Do not put any formatting or reading direction characters or codes into it, as the pair will then not be formatted as an active number.

Adding a map

Adding a location map link is fairly simple.

Having a link to a map along with the Office address helps those trying to locate it because they can get turn-by-turn directions from the map website.

To add a link:

  1. 1.Open the map site in a browser.
  2. 2.Either type in an address and press Enter | return, or click on the required location on a map.
  3. 3.Copy the URL from the browser address bar.
  4. 4.Paste the URL into the Map field and click the Submit button.

A Map link will be placed under the address in the Office address section of the Contact page, if there is one specified.


Creating a new subsite only requires a new name and which subsite to clone from.

The fields required for a new subsite are:
1NameName for the new subsite. The resulting subsite identifier derived from it cannot be the same as for an existing subsite
2Clone fromSubsite from which to clone settings and its home page

Note that the resulting subsite identifier derived from Name might be rejected because it already exists, even if the new name is different, such as by including a - when the cloned subsite used only a space. The only article cloned is the home page, so other subsite pages wanted will have to be created or cloned separately.

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  • Contact   Glossary   Policies
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