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Online management help

Article head

The article head holds the above-the-fold content, such as the headline, byline, introduction, and an optional basic aside.

The article head content is not version-controlled, but any changes made to it are immediately visible. That means that if changes to these need to be made as a result of a new version of the article body, release the new version, then immediately update the head content.

If requiring a complete version of an article for saving in a records management system, most browsers provide a means of saving a page (typically using Ctrl+S) as a .html file and a similarly-named subfolder containing any constituent files, all of which can be made into a single .zip file which can be stored.

Descriptions of the navigation bar items.

The areas of an article head navigation bar are:
History page navigation barab
aOwner pathArticle owner hierarchy as jumps to their listing in the Access section of the Work list page
bPhase detailsVarious details of the current phase. Only shown if the article is being edited

The article body navigation bar provide jumps to the pages for it and its hierarchy of owners.

The navigation bar items are:
1SubsiteOwning subsite identifier as a jump to its entry in the Access section in the Work list page, with its category list expanded
2CategoryOwning category identifier as a jump to its entry in the Access section in the Work list page, with its article list expanded
3ArticleArticle identifier as a jump to its entry in the Access section in the Work list page. New for a new article

The article body navigation bar holds the details of the current phase.

The phase details are:
1PhaseCurrent editing phase as a jump to the article's entry in the In-progress section of the Work list page. Followed by the locale, user ID and due duration if applicable
2LocaleLocale being processed by the current phase. Only shown if an editing or review phase
3User IDUser identifier of the person assigned the current phase. If not an editing or review phase, Manager is shown
4DueDuration in which the task is expected to be completed. Only shown if an editing or review phase


This section describes the basic information for managing an article.

The details fields for an article are:
1SubtypeSubtype of article. One of Article, Navigation, Procedure or Questionnaire. Not displayed for subsite-specific articles
2HeadlineHeadline for the article as a link to the latest release. Cannot be changed to one that already exists. Analogous to a newspaper headline as a short catchphrase to get attention
3NavigationShort version of the Headline to be used in navigation links
4BylineAnalogous to a newspaper byline that qualifies or extends the Headline, so that the latter can be kept short. Appears in the article header below the Headline
5IntroductionPlain text introduction of what the article is about. Also used to provide text about the article on various pages
6AuthorFull name of the writer of the current article. Used instead of the site and subsite Authors
7SignatureWhether the article is listed at the top of an alphabetically-sorted Category page. Checking disables Signature for any other article in the category
8DatesDate the article was created and last updated as a release
9SubsiteProvides the numbers of categories and articles in the article's subsite
10CategoryProvides the numbers of articles in the article's category, as well as a means to change that category
11ShowSpecifying how visible pages are in terms of discoverability. Listed means the article is listed on various public pages. Unlisted do not appear on those pages, but can be accessed if its URL is known. Hidden cannot be publicly accessed. Subsite-specific articles are never listed, but the articles can be accessed if their URL is known, though there are settings to show their links in the Site navigation bar and Site links
12StatusA per locale setting specifying whether the locale-specific version of the page is available, or falls through to the next locale. Is Always for the master locale
13DeleteAvailable to delete an article, but only if it is hidden and is not linked to

The identifier used by links and URLs is derived from the master locale Headline by converting it all to lowercase, converting each sequence of non-alphabetic characters to a single -, then prefixing it with the letter for the article type and -.

Navigation is mainly for ensuring that navigation text is short so that many items can appear in navigation bars. That means that it may not be required for all locales, but only for those that may need to be shorter. Therefore, unlike other values that fall-through the locale hierarchy to the master, Navigation is only used if defined for the current locale, otherwise the headline is used. A ? will appear if the heading is too long, but Navigation may be safely ignored at the expense of possibly cluttered navigation bars.

The home page cannot be deleted directly. When its subsite is deleted, the home page will be converted to a navigation page and placed in the main subsite's default category, from where it can be deleted.

Basic aside

A basic aside is a simple aside whose only content is an introduction, image and optionally a quote.

The details fields for a category are:
1ActionsButtons are provided for enabling and removing the basic aside
2HeadingHeading for the aside
3IntroductionPlain text introduction for the image. If there is no image, this is displayed as a paragraph
4QuoteOptional plain text quote to be centred under the image. Insert @^ for each line break required. Use for a personal saying of the person in the image. Not shown on a page if no Image
5ImageDetails about the current image used for displaying in a card or gallery item that links to the article, with an opportunity to select another, or remove it. Only Cards and Asides are available for selection

While a basic aside can enhance the visual appeal of a page, it can aid navigation because its Image can be used in a cards (if Card) or gallery (if Card or Aside) array of a Navigation article by referencing the article as part of the array. If no Heading is specified, the basic aside is not shown on the page. However, if there is an Image, the article can still be referenced from a cards or gallery array.

This section lists all the article's links.

The outgoing links fields are:
1Link typeName of the link group. This jumps to the Links page to allow modifying which links are in that group
2TargetList of the group's links targets and their type, with jumps to them. For Subsite navigation, there are toggles for which existing subsite-specific pages are to be included
The available types of links are:
1CardsArticles or categories from which the heading, basic aside image and introduction are extracted for an array of card for informative navigation choices. Only for Navigation article pages
2GalleryArticles or categories from which the basic aside images are extracted for an array of images for visual navigation choices. Only for Navigation article pages
3InlineAny links in the article body. Can only change these by editing the article on the Article body page
4Related articlesArticles and categories that are part of the site
5Related sitesPages from other sites

For external links, the listings will be of the form URL: ID. For internal links, the form is Article: ID. Inline links will be prefixed with the host type, like Link: or Quote:

For the Related links, if any are included for both the article and its subsite, the subsite links will not be shown. For Related sites, only the URLs – not the text – have to match for the subsite version to be hidden.

Linked from

This section lists the sources of all the links to this article.

The linked from fields for a category are:
1Source typeThe type of owner of the link that points to the article. Either Subsite or Article
2Source IDThe source identifier of the host of the link to the article. Click on it to jump to its manage page
3Link typeThe location of the link in its host. Click to jump to where that link is defined in the source


This section lists all the files linked to by the article, either inline in the article, or by its basic aside.

The columns for the file list are:
1File ID | …File identifier, extension and the number of times used
2ThumbnailScaled down view of an image or video, and blank for any other type
3Text | …Text defined after the file was imported, file mime type and its purpose (usage type)


A new article only requires a heading, an introduction, and optionally a byline.

The fields for a new article are only available after clicking on the New link on various pages, clicking on the required subtype, and either clicking on Blank or clicking on an article from the list to clone from.

The linked from fields for a article are:
1HeadlineHeadline for the new article. Cannot be the name of an existing article. Note that the resulting article identifier derived from the headline might also be rejected because it already exists
2BylineAnalogous to a newspaper byline that qualifies or extends the Headline, so that the latter can be kept short. Appears in the article header below the Headline
3IntroductionPlain text introduction to what the article is about. Also used to provide text about the article on various pages

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